Governance

Structure

Committees

LITS Council

Combination of Library and Information Technology Committee and Enterprise Information Committee. The Council meets two to three times per academic year.

Library and Information Technology Committee

The Committee works to ensure that library resources and information technology are used appropriately and effectively in behalf of teaching and scholarship at the College. It serves as the principal means of communication among faculty, students, administrators, and staff on all matters relating to the use of libraries and information technology in the academic program. It reviews College policies and procedures relating to libraries, information technology, and the allocation of resources related to both, and, when it deems appropriate, suggests revisions. It advises the Committee on Academic Policy, the Dean, the Vice President for Administration and Finance, and the Vice President for Libraries and Information Technology, and serves as liaison with the College community. It reports to the Faculty on changes to policies and procedures relating to libraries and information technology when deemed appropriate by the Committee or at the request of Academic Council.

Normally, the Committee shall meet once a month while the College is in session, but special meetings may be called by the Chair, or at the request of two faculty members or the Vice President for Libraries and Information Technology.

The Library and Information Technology Committee is regularly attended by Shay Foley, Director, Resource and Digital Strategies in LITS. In addition, the Committee is also supported by other subject matter experts as needed.

Enterprise Information Committee (EIC)

The Enterprise Information Committee (EIC) compliments the faculty Committee on the Library & IT as a parallel group focused more on administrative systems and information. The EIC was convened on the recommendation of the Library and Information Technology Committee and approved by Senior Staff. There are three primary charges of the EIC:

1. Prioritize major information systems.
2. Provide formal data governance aligned with the priorities. 
3. It serves as the review board for information security policies, strategy, and risk management.

EIC Process

Subcommittee on Data Governance

Ensuring data conforms to quality and standards upon entry and throughout use in operations and analysis; includes a decision framework around what data should be collected and protected.

This group is charged with reviewing and editing definitions within the Data Cookbook (the tool we are using) that are used widely across Hamilton College.