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Applying to Medical or Dental School


TIMELINE

Plan to take the MCAT or DAT

Well in advance of the application cycle, prospective applicants to medical or dental school should determine when to take the MCAT/DAT. The MCAT should be taken no later than May 2018 for those planning to apply in June 2018 and matriculate to medical school in August 2019. The DAT should be taken no later than August 2018 for those planning to matriculate to dental school in August 2019. Medical school applicants should refer to the AAMC MCAT web pages for the MCAT testing calendar, registration information, and more. Dental school applicants should refer to the ADEA GoDental web page on the DAT.

Attend “How to Apply to Medical School” Workshop (Sept. - Nov. 2017)

Students will be notified of workshop dates and times via email and/or you can find them listed on Handshake. Please sign up in advance: log in to Handshake and click on the Events tab; under "type", click "workshop" and Join the event. The workshop will review/discuss:

  • the timeline and process for applying to medical school
  • the documents required to obtain a Committee Letter
  • letters of recommendation

A Committee Letter is a letter authored by a pre-health committee or pre-health advisor and intended to represent your institution’s evaluation of you. At Hamilton, the Committee Letter is a detailed narrative of your path to a career in medicine written by Leslie Bell and edited by the Health Professions Advisory Committee. It is combined with your other letters of recommendation (LOR’s). Although not required for admission to medical school, medical schools prefer to receive a Committee Letter so it is a benefit to you. In fact, they will become suspicious if an applicant doesn’t submit such a letter when his/her school offers this service.

Identify Reference Writers and confirm their willingness to support your candidacy (Dec 1, 2017)

As part of the medical school application process, you will need to solicit four-to-six letters of recommendation (LORs). Serving as an outside endorsement of your candidacy, a LOR is a letter in which the author will assess your qualities, characteristics, and capabilities as they pertain to medical/dental school. Ideally, a LOR will demonstrate to the admissions committees that you possess the traits and core competencies that they look for in a future physician. Don't underestimate the importance of a strong letter of recommendation. A comprehensive letter from a solid source who knows you well can speak volumes about your integrity and the quality of your work.

LOR's will be collected by and stored in veCollect. Those applying for admission to medical or dental school for fall 2019 will need to create an account (paid for by the Career Center) by December 1, 2017 (more information below.) Applicants should confirm writers' willingness to support them before setting up an account and listing your evaluators. For tips on soliciting letters of recommendation, visit our Letters of Recommendation Page.

Submit Declaration of Intent (Dec 1, 2017)

The Declaration of Intent is a Qualtrics form that notifies the Health Professions Advising office of your intent to apply to medical or dental school for the fall of 2019 and provides the office with basic identifying information. Complete this form no later than December 1st, 2017. Re-applicants from the 2018 application cycle should submit a new Declaration of Intent by February 1st, 2018.

 

 

Submit Release of Information/Confidentiality Waiver

The Release of Information/confidentiality waiver (found within the Declaration of Intent Qualtrics form) allows Leslie Bell and the Health Professions Advisory Committee to contact the Dean’s Office in order to determine if there are any sanctions that have been brought against you during your time at Hamilton as well as waives your right to view any letters written on your behalf. While you legally have the right to view any letters written on your behalf, it is best to waive this right for several reasons. Medical schools are wary of applicants who feel they need to see their LORs. Failure to waive this right creates the impression that your LORs may not be candid assessments of your candidacy and that you may have "censored" your letters by including only those that paint a very positive picture of you. Admissions committees want to have assurance that they are receiving a complete, unedited picture of you from those who wrote your LORs, so it is best to remove any appearance of you having a hand in what they say. From the medical schools' perspective, therefore, it is preferable that you have a closed file and that your letters be confidential.

Create Account on veCollect (Dec 1, 2017)

All applicants, including those with letters currently on file at the Health Professions Advising office, must create an account on veCollect.

  • Go to https://collect.virtualevals.net
  • To learn how to use veCollect, watch the Video linked in orange from the right side of the page: "Registering for an account on veCollect". 
  • Use the link: “click here to register for veCollect access”
  • Select your state from the dropdown
  • Select Hamilton College from the dropdown. Enter the required authorization code sent in an email in November. If you did not receive this email, contact Cheney Cronin in the Health Professions Advising office at hpa@hamilton.edu for the code.
  • Complete the registration form, choosing a login and password, to create your account. You will receive an email that includes a link to activate your account and takes you to the Applicant "dashboard".
  • On the Applicant dashboard, read the detailed instructions under the "For Applicants" tab in order to understand the steps involved in requesting letters of recommendation (LOR's) .

Generate Letter Requests in veCollect

  • Applicants will be responsible for generating letter requests and monitoring the receipt of letters in their file.
  • Those who have letters on file with the Health Professions Advising office must create both an evaluator record and a letter record for each of the recommenders/letters that you wish to use this cycle. Once this is done, your letters will be uploaded to veCollect by the Health Professions Advising office.
  • Letters of recommendation are due by February 1st. Candidates' materials will be presented to the Health Professions Advisory Committee (HPAC) in the order in which files are completed. We strongly recommend generating letter requests, especially those for faculty, in early December with a deadline of February 1st so that they can use winter break to write. Check your account frequently to monitor receipt of letters as you may need to follow up with evaluators whose letters have not been submitted.
  • Applicants who wish to request an LOR for a later date may do so (e.g. from a supervisor at a new job or from a professor who is just getting to know you.) However, note that candidates will not be presented to the Health Professions Advising Committee until their files are complete (all LORs and other documents received and MCAT taken.)
  • Some recommenders may be difficult to reach or may need reminders to submit their letters; starting early is the key to success.
  • Files must be complete by May 1, 2018 in order to receive a Committee Letter. A completed file consists of all LORs, your Self-Assessment, personal statement, resume, and the Interview for Committee Letter with Leslie Bell.

Request that transcripts from other institutions be sent to the Health Professions Advising Office (Jan. 2018)

The evaluation of your candidacy will include a review of all of your transcripts (other than study abroad) by the members of the Health Professions Advisory Committee (HPAC.) You do not need to provide a Hamilton transcript to the HPAC as we have access to WebAdvisor. However, if you have completed relevant course work at other post-secondary institutions (e.g. summer classes, post-bac programs, Master's degrees), you will need to request that transcripts from those institutions be sent to Cheney Cronin, Assistant Director, Health Professions Advising, at hpa@hamilton.edu, by February 1, 2018. Applicants taking classes through May 2018 should notify the Health Professions Advising Office that a transcript will be forthcoming. Unofficial transcripts, if you have them, are also acceptable. Ultimately, you will be responsible for requesting transcripts from all secondary institutions you have attended when you complete your application to medical school on AMCAS/AACOMAS.

Call Career Center to schedule an Interview for a Committee Letter (Jan 2018)

Call the Career Center at 315-859-4346 in January to schedule an Interview for a Committee Letter to take place between January and April, 2018. The interview is a conversation between you and Leslie Bell (and possibly a member of the Health Professions Advisory Committee), allowing her to get to know you as well as the experiences, passions, academics, and extracurricular activities outlined in your Self-Assessment and Resume (due by February 1st). This information will be used to write a comprehensive Committee Letter that will be sent along with your Letters of Recommendation to the medical/dental schools to which you are applying. Allow one and a half hours.
Alumni: interviews will be conducted by Skype; times have been reserved after 4:30 p.m. for those whose work schedules prohibit appointments during normal business hours. Please consider scheduling your interview during the weeks of March 12th and 19th when students are on break.

Fill out and submit Self-Assessment for Committee Letter (Feb 1, 2018)

Download and complete the Self-Assessment form. Send it to your veCollect account by February 1st, 2018 (re-applicants by March 1st); instructions for sending documents to your account will be included in an email in mid-January. It will be used in combination with your transcript, resume, and the interview to draft your Committee Letter.  Reflecting and writing about your experiences should also help you prepare answers for your application. Please save the “Self-Assessment” with your last name and document name in the filename: (LastName_Self-Assessment)

Submit Additional Documents (Personal Statement & Resume) (Feb 1, 2018)

Also by February 1st (March 1st for re-applicants), send a draft of your personal statement and a current resume to your veCollect account; instructions for sending documents to your account will be included in an email in mid-January. They will be used in combination with the interview to draft your Committee Letter. To have your resume reviewed (optional), please call the Career Center at 859-4346 in order to schedule an appointment with a Peer Advisor by December 8th or between January 15th and January 30th.

A personal statement is required as part of your application to medical/dental school. Drafting it by February 1st and taking the time to develop it will ensure that this part of your application is in its final form when it is time to upload as part of your application (starting in May 2018). The medical school application essay is limited to 5300 characters (including spaces); for osteopathic schools, the limit is 4500 characters (including spaces). For dental schools, the limit is 4500 characters (including spaces)

Contact any reference writers who have not submitted letters of recommendation (Feb 20, 2018)

It will be your responsibility to monitor your account of veCollect regarding the receipt of your letters and to contact reference writers who have not yet submitted them. Often a phone call is the best way to touch base with your writer regarding the status of your letter.

Complete Interview for Committee Letter (Jan 16 - Apr 30, 2018)

The interview consists of a discussion between you and Leslie Bell, allowing her to get to know you as well as the experiences, passions, academics and extracurricular activities outlined in your “Self-Assessment” and “Resume” (due by February 1st). This information will be used to write a comprehensive Committee Letter that will be sent along with your Letters of Recommendation to the schools to which you are applying.

Optional: Schedule a review of Personal Statement (Feb 1 - Apr 30, 2018)

It is recommended that you receive and incorporate feedback from several sources, both personal and professional, to craft your final essay. For professional reviews, appointments can be made with the Writing Center and/or the Career Center. To ensure that your personal statement is ready to be presented to the Health Professions Advisory Committee, aim to finalize your personal statement by mid-March.

Prepare to complete the AMCAS/AACOMAS Application (early June - mid July 2018)


The American Medical College Application Service (AMCAS), run by the Association of American Medical Colleges (AAMC), is a web-based, centralized application service that was developed to simplify and standardize the process of applying to U.S. allopathic (M.D.) medical schools. Likewise, AACOMAS is the centralized application service for the U.S. colleges of osteopathic medicine. Once you submit the required information, AMCAS and/or AACOMAS will collect, verify, and process your applicant data and transmit it to the schools you designate. Individual medical schools may then review your application and send you any secondary or supplemental applications they may require.
Note: All public medical/dental schools in Texas use TMDSAS

To prepare for the AMCAS application:
  • Review the AMCAS web site for information on the sections on the application, FAQ's, and AMCAS application policies.
  • Check out the AMCAS Tools and Tutorials. Most importantly, read and follow the AMCAS Instruction Manual for detailed instructions on completing each section of the AMCAS application!
To prepare for the AACOMAS application:
  • Review the AACOM web site for general admission requirements, application instructions, and FAQ's.

Complete & Submit Application on AMCAS and/or AACOMAS (early June - mid July 2018)

  • Candidates may begin to complete the application on AMCAS, AACOMAS, and/or TMDSAS when applications open in early May - but see below for submission and transmission dates.

  • Medical school applicants: Complete "Identifying Information" (Section One) and "Schools Attended" (Section Two) first in order to generate a Transcript Request Form. Submit this form as soon as possible to the Registrar offices of all post-secondary schools you have attended so that there is no delay in AMCAS/AACOMAS receiving your transcripts.
  • Medical school applicants: Generate a Letter Request Form (in Section Six) and send it to Health Professions Advising (hpa@hamilton.edu). This is needed to upload your Committee Letter. It contains both your AMCAS ID and AMCAS Letter ID which are required to match your letter to your application. You will find the Letter Request Form in the Letters of Evaluation section of the AMCAS application.
  • FAQ's about the AMCAS application

Application Submission & Transmission Dates  

  • AMCAS: applicants may submit the application in early June 2018 for verification (which may take up to six weeks.) However, AMCAS may not transmit application data to the medical schools until the end of June (exact date TBD).
  • AACOMAS: applicants may submit the application as soon as the application opens in early May (exact date TBD) for verification. Initial transmission of application data by AACOMAS to the medical schools begins on June 15, 2018.
  • TMDSAS: applicants may submit the application as soon as the application opens in early May (exact date TBD) for verification. Applications are transmitted to schools even if TMDSAS has not received all supporting documents. Schools are updated on a daily basis with supporting documents.

Submit Secondary Applications within 2-3 weeks (July-Sept. 2018)

Most medical/dental schools will send you their own secondary/ supplemental application after receiving your application. While some schools send applicants secondary/supplemental applications after reviewing the application, most send them to every applicant. These applications vary in length and what they ask you to do. Some simply require additional personal information; others require that you respond to one or more essay prompts.

For those secondary/supplemental applications that require you to respond to an essay prompt, make sure you are succinct and that your best writing/communication skills are on display. Follow the same rules that govern writing your personal statement, but avoid repeating the same information that you included in your personal statement or application. Most importantly, make sure that you show sincere interest in the school and its academic program. Do research on the school beforehand so that your answers are tailored directly to the school. Print a copy of your application for future reference.

It is important to submit these to the medical schools within 2-3 weeks of receiving them. Many schools view your level of interest in their institution by how rapidly you respond. Note: when you submit, you will have to pay a fee. 

Prepare for Interviews (Aug - Nov 2018)

Schedule an interview preparation appointment with your assigned career advisor to be conducted in person or via Skype.

Contact Information


Leslie Bell

Director of Health Professions Advising
315-859-4338 lbell@hamilton.edu

Contact Information


Career Center

Third floor of Bristol Center
198 College Hill Road
Clinton, NY 13323 
315-859-4346 ccadmin@hamilton.edu
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