Supervisor Guidelines

Step 1:  Submit a Job Posting/Description

• Send a job posting/description to employme@hamilton.edu (please insert description into email body instead of an attachment, if possible)
• The job posting/description should include: name of department and contact information, job title, brief description of responsibilities and qualifications
• The job posting/description may also identify: desired class year level, expected hours of work per week, and compensation details

Step 2:  Posting the Position

• Once a position is received by the Student Employment office, a representative will post the position with a 2 week deadline on Handshake.
• Should a different deadline be necessary, the hiring supervisor should communicate this to a Student Employment Representative.
• If a different arrangement is decided it will be important to know if you plan to hire students on a first come, first serve basis.  This will be critical information that will be communicated to students in the job posting so they have a clearer understanding of the importance of submitting their application in a timely manner.

Step 3:  Receiving Applications

• The day following the deadline for a job posting, the Student Employment office will send the hiring supervisor all of the applications and a list of the students identified as eligible for work study.
• If a different requirement is necessary for receiving applications, please consult with a Student Employment Representative. 

Step 4:  Hiring Students

• When making a hiring decision and faced with two students who are equally qualified, preference should be given to the work-study eligible student.
• Once an offer has been made to a student(s) supervisors should notify the other students in the applicant pool that the search has concluded.

Step 5:  Completing Required Paperwork

• An offer of employment must be accepted by the student and they are not allowed to begin working until all required employment paperwork has been completed.
• Supervisors need to submit an Employment Authorization or spreadsheet needs to be submitted to Human Resources before the student begins work.