Faculty Spend Authorization

Faculty/Academic Affairs Travel Funding Authorization Form

Spend Authorization (ONLY for: Airfare, Hotel, Car, Trains and all cash advances)

Travel Reimbursement Form

Key Bank Travel Card (Reconciliation on Keybank website)

Spend Authorization (ONLY for: Airfare, Hotel, Car, Trains and all cash advances)

Expense Report

Hamilton Employees & Students 

Check Request

Hamilton Employees

Spend Authorization if a cash advance is needed

Must check the box labeled Cash Advance

Expense Report

Hamilton Students

Check Request for Students

Non-Hamilton/External Payees

Check Request

Travel Reimbursement Form

W9 Uploader 

Invoice Payment Form

Non-Hamilton/External Payees

Supplier Request

• Needs to be done first, only if the Supplier/Honorarium is not in Workday, the Request Supplier form (in Workday) must be filled out first before using the Supplier Invoice Requests form  

• A W9 will need to be added in the Attachments tab

Supplier Invoice Request:

• Honorariums, candidate visits, etc

• Any travel, hotel, and meal reimbursement

• Invoices for Purchases without a PO

Key Bank Procurement Card (Reconciliation on Key Bank website)

• Verification done through the Purchasing app in Workday

• Verify Procurement Card Transactions

Cash Advances - Check Request Form

• Spend Authorization

• Must check the box labeled Cash Advance

• Create Expense Report from Spend Auth - add expense line items and attach receipts

When PO was used

Invoice Payment Form

Request a Supplier Invoice with a P.O.

If you have a purchase order for the items for which you are requesting a supplier invoice. This process is used by end users to submit a supplier invoice attachment for POs to route to Accounts Payable.